How to Scan Documents on an iPhone (3 Easy Ways)

You don’t need a professional document scanner machine. You can quickly turn any paper document into a digital file with your iPhone. This capability is beneficial for handling business receipts, school papers, or personal letters that need safekeeping.

In this article, we’ll guide you through three simple methods to scan documents using your iPhone, making it easy to keep your files organized and accessible anywhere. This process saves time and helps reduce physical mess, ensuring your important documents are always just a few taps away.

Why is scanning documents important?

Scanning documents is very important as most of our documentation happens online. Documents are easier to manage, share, and store in digital form. In both personal and professional settings, the ability to convert physical documents into digital formats transforms workflows, enhances collaboration, and safeguards important information.

For individuals, scanning critical documents like contracts, receipts, or family photos means they’re readily accessible and can be easily backed up, protecting against loss due to damage or misplacement.

Digital documents can be instantly shared with colleagues worldwide, integrated into digital databases for quick recovery, and edited or updated without complex paper handling. This shift boosts efficiency and contributes to environmental sustainability by reducing the dependency on paper.

READ MORE: How to Scan Documents on Android Easily [Updated for 2024] ➜

3 easy ways to scan documents on an iPhone

Scanning documents with your iPhone can be incredibly convenient and efficient, allowing you to digitalize paper documents without bulky equipment. Whether you’re dealing with receipts, forms, or handwritten notes, there are several methods you can use, each suited to different needs and situations.

Here are three easy ways to scan documents directly from your iPhone:

1. Using the notes app

The Notes app is not only for taking notes but also a powerful tool for scanning documents thanks to its integrated scanning feature. This method is particularly useful as it utilizes a tool that’s already part of your iPhone’s system, making it easy to access and use. Here’s how to do it:

1. Start by opening the Notes app on your iPhone. You can either select an existing note or create a new one to begin with.
   

   

2. Tap the camera icon inside the note.
   

   

3. Then choose the “Scan Documents” option. This will activate the camera specifically in document scanning mode.
   

   

4. Position your document under the camera. The app can automatically capture the document if it’s in auto mode. For manual adjustments, tap the screen or the volume buttons to capture, then use the on-screen cues to adjust the corners and optimize color settings.
   

   

The convenience of using a pre-installed app means no additional downloads are necessary. Scans integrate effortlessly with other iOS features, allowing for easy sharing and storage within the system.

2. Using your iPhone camera directly

The iPhone’s default camera app is a straightforward solution for those needing a quick scan without any additions. It’s less about scanning and more about capturing a clear image of the document, which can then be used as a scan. Here’s how you can do it:

1. Open the camera app on your iPhone.
   

   

2. Place the document in a well-lit area and position it within the camera’s frame. Snap a photo of the document.
   

   

3. You can then edit this image for better clarity and cropping using the photo editing tools available in the Photos app.
   

   

It’s a quick method that uses the native camera app, requiring no extra steps or applications. Provides flexibility to edit with more detailed tools in other apps or to use the image as is.

READ MORE: How To Scan QR Code on iPhone – 6 Quick & Easy Methods ➜

3. Using a dedicated scanner app

A dedicated scanner app is the best choice for those requiring more advanced scanning capabilities, such as optical character recognition (OCR) or the ability to handle multiple pages at once. Apps like Adobe Scan or Microsoft Office Lens provide sophisticated features that go beyond basic scanning. Follow these steps to do so:

1. Research and download an ideal scanner app from the App Store.
   

   

2. Open the app and allow permission to scan your document. These apps usually provide detailed guidance on how to achieve the best scan.
   

   

3. Take advantage of features like OCR to convert scanned images into text, edit the scans, or compile multiple pages into a single document.
   

   

Advanced features enhance the functionality, offering options like text recognition and detailed editing. Compatibility with various file formats and integration with cloud services make storing and accessing scans from anywhere easy.

Best scanner apps for iPhone

Choosing the right scanner app for your iPhone can significantly enhance your productivity, especially when dealing with a lot of documents. Here are three of the best scanner apps available for iPhone, each offering unique features and benefits:

1. Adobe Scan

Adobe Scan transforms your device into a comprehensive scanning tool with automatic text recognition (OCR). It sharpens content, detects borders automatically, and integrates with Adobe Document Cloud. Ideal for those needing a strong solution for frequent use, it’s free with optional subscriptions for advanced features like editing and additional cloud storage.

2. Microsoft Office Lens

Perfect for Office 365 users, Microsoft Office Lens integrates directly with Microsoft applications, turning scans into editable Word and PowerPoint files. It features special modes for documents and whiteboards, optimizing clarity and removing glares. This app is free, enhancing functionality for those with an Office 365 subscription.

3. CamScanner

CamScanner offers extensive features for both personal and professional use, including advanced OCR for text extraction and smart cropping for high-quality scans. It supports extensive file formats and cloud services like Google Drive and Dropbox. The app has a free version for basic use, with a premium subscription available for higher-resolution scans and more storage.

READ MORE: How to Use Text Recovery Converter For Word Documents ➜

Tips for scanning documents on an iPhone

Scanning documents on your iPhone can be highly effective if done correctly. Here are some tips to ensure you get the best possible quality from your scans:

• Proper lighting: Ensure the document is well-lit, but avoid direct glare from overhead lights. Natural light works best, but use a steady, soft light source if you’re indoors.
• Flat surface: Place the document on a flat surface. If the paper is wrinkled or curved, try to flatten it under a heavy book for a few minutes before scanning.
• Steady hands or support: Hold your iPhone steady while capturing the scan. Consider using a stand or tripod designed for smartphones for even better stability.
• Optimal distance and positioning: Position your iPhone directly above the document to avoid angles and distortion. The document should fully appear within the frame in your camera app.
• Use grids and guides: Many scanning apps provide on-screen grids or borders to help align your document properly. Use these tools to ensure the edges of your document match the guides.

Final thoughts

Scanning documents with your iPhone is a straightforward and efficient way to digitalize and manage your important papers. Whether using the built-in Notes app, your iPhone’s camera, or a specialized scanner app, the process is designed for convenience and effectiveness.

By following the tips provided, you can ensure high-quality scans that are perfect for professional or personal use. Transform your documents digitally with your iPhone to simplify your work and secure your documents.