How to Insert PDF into Microsoft PowerPoint?

Microsoft PowerPoint is one of the common and most used presentation programs. There are many different features in PowerPoint that users can use to make their presentations perfect. Sometimes a user will require to add the content of a PDF file into their PowerPoint presentation. However, they may not be aware of the options about inserting a PDF file or its content to the PowerPoint presentation. In this article, we will teach you about how you can insert PDF into Microsoft PowerPoint.

Inserting PDF into PowerPoint

Inserting PDF into PowerPoint as an Object

PowerPoint has a feature for inserting objects into your presentation. The object can be a graph, chart, excel worksheet, word document, or any image. It also provides the option for displaying the object as an icon on the presentation. Using the Insert object feature, the users can easily add a PDF file to the PowerPoint presentation. The action can also be applied to the PDF file that can open it when the user double-click on it. Follow the below steps to insert a PDF into PowerPoint as an object:

  1. Open your PowerPoint application by double-clicking the shortcut or searching it through the Windows search feature.
  2. Open the presentation or create a new one. Now click on the Insert tab and then click on the Insert Object button as shown below:
    Note: Insert Object button will look small or large with a text depending on the window size.

    Inserting PDF as an object
  3. It will open a new window, select Create from file option, and browse your PDF file. Once a PDF file is selected, click on the Ok button.
    Note: You can also choose Display as icon option to put it as an icon on the presentation. If you are unable to add the PDF title page and it only inserts it as an icon, then it means you need a PDF reader for that.

    The title page of PDF is inserted to PowerPoint
  4. The PDF file will be embedded in your PowerPoint presentation.
  5. By double-clicking the icon or page it will automatically open the PDF file. However, if it doesn’t, then you can also add an action by clicking on the Action option on the Insert tab and choosing Object action as Open.
    Adding action to the object

Inserting PDF into PowerPoint as a Screenshot

This method is for inserting some of the specific pages or images of PDF files as the screenshot. There may be a page or picture in a PDF that you want to add to your presentation. The screenshot feature of PowerPoint will allow the user to take a screenshot of the PDF file and insert it into the PowerPoint presentation. It has two features, one allows you to completely copy the active window, and the other lets you select the area for a screenshot. Follow the below steps to try it out:

  1. Open both PowerPoint and the PDF file in your system. Go to the page of the PDF that you want to add in PowerPoint.
  2. Now in the PowerPoint window, select the Insert tab and click on the Screenshot option. Choose the Available Window or the Screen Clipping.
    Note: Available Window will capture the exact window of the PDF file, whereas the Screen Clipping allows you to capture only the area that you want to select.

    Taking a screenshot of PDF file through PowerPoint
  3. The screenshot of the PDF will be added to your PowerPoint presentation. You can adjust and resize the screenshot to your preference.
    Screenshot of PDF title page using the screen clipping

Optional: Converting PDF into PowerPoint

The users can also add the pages of PDF to PowerPoint by converting them. Converting a PDF file into PowerPoint will make it easier to merge the pages to another PowerPoint presentation. There are many methods for converting PDF to PowerPoint. In this method, we will be using the online converting website. The converting time will depend upon the size of the PDF file. Follow the below steps to convert a PDF into PowerPoint:

  1. Open your browser and go to the Easy PDF web page. Click on the upload button and choose the PDF file that you want to convert into PowerPoint.
    Note: You can also upload PDF files from OneDrive or Google Drive.

    Opening Easy PDF website to convert PDF
  2. It will start converting the PDF file into PowerPoint, but it takes time depending on the size of the PDF file.
  3. Once the conversion is complete, click on the download button to save the file.
    Downloading the converted PDF file
  4. Now you can copy any page of the converted PowerPoint file and paste it into other PowerPoint file easily.

Kevin Arrows

Kevin Arrows is a highly experienced and knowledgeable technology specialist with over a decade of industry experience. He holds a Microsoft Certified Technology Specialist (MCTS) certification and has a deep passion for staying up-to-date on the latest tech developments. Kevin has written extensively on a wide range of tech-related topics, showcasing his expertise and knowledge in areas such as software development, cybersecurity, and cloud computing. His contributions to the tech field have been widely recognized and respected by his peers, and he is highly regarded for his ability to explain complex technical concepts in a clear and concise manner.