How to Type a Letter Using Microsoft Word

Letters are still an important part of the world’s ecosystem. Even though letters have become an endangered form of communication, they are still important in formal settings and people still need to write letters for a multitude of different reasons. That being the case, even the computers of today are capable of allowing users to easily write letters using them. If you want to type a letter on a Windows computer, however, you have a few different options – you can either simply open up a fresh instance of WordPad and manually type and format your letter like a caveman, or you can opt for the fancier option and type your letter using Microsoft Word.

One might wonder how using typing a letter using Microsoft Word is the ‘fancier’ option – won’t you have to manually type and format your letter if you create it using Microsoft Word? Well, you’ll only have to type most of your letter if you type it using Microsoft Word, and if you do it right, your letter’s formatting will be taken care of for you. How is that possible? Well, Microsoft Word comes with a wide array of different document templates pre-installed on it – these templates also include templates for letters.

A letter template in Microsoft Word has an entire outline of what a letter should look like – from the greeting to the body and from the closing message to the signature area – and all you have to do is fill in the blanks and replace the placeholder text with the actual matter for your letter. Some letter templates even have visual elements meant to improve the appearance of your letter and make it more appealing and engaging. There are templates for all kinds of different letters, and if you don’t find a letter template that fits your requirements among the templates that came pre-installed on Word, you can simply download a template that is more your pace or get one from Microsoft Office Online.

Typing a letter on Microsoft Word using a letter template is actually pretty easy. To use a letter template to type a letter on Microsoft Word, you need to:

  1. Launch Microsoft Word.
  2. Depending on what version of Microsoft Word you are using, click on File in the toolbar or on the Microsoft Office logo.
  3. Click on New.
  4. In the left pane, click on Installed Templates under the Templates section.
  5. Look through the templates pre-installed on Word, look for a letter template that meets your requirements and click on it to select it. If you do not find a template that fits the bill in the templates installed on Microsoft Word, simply download one that is more what you’re looking for from the internet, or click on Letters in the left pane, locate a template that is exactly what you need and click on Download to download and use it. 
  6. Click on Create. When you do so, Microsoft Word will create a new document based on the template you selected.
  7. Type in the corresponding information in the prompted spaces (your name, your address and the recipient’s name, for example), type in the body of the letter as you normally would, and sign the letter with your name in the space designated for your signature. 
  8. Make sure the letter looks exactly how you wanted it to, and save it.

Once you’re done, you can go ahead and get the letter to whoever it is addressed to. You can email the letter to the recipient or print the letter out and have it sent to them. If you opt to have the letter printed out, it is recommended that you sign the letter with a pen instead of just your name in typing for a more professional and formal touch.

Kevin Arrows


Kevin is a dynamic and self-motivated information technology professional, with a Thorough knowledge of all facets pertaining to network infrastructure design, implementation and administration. Superior record of delivering simultaneous large-scale mission critical projects on time and under budget.

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How to Type a Letter Using Microsoft Word

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