How to Switch Between Sheets and Cells on Microsoft Excel

When working on Microsoft Excel, especially when it is a work-related file, the spreadsheet comprised of a lot of data along with many worksheets to switch between. Luckily, the users for Microsoft Excel find is much easier to move around the data in an Excel file through the short keys, and easily accessible tabs which are user-friendly and help the user save so much time.

There are three basic ways to move around one excel sheet, in this case, you have to locate data on cells within a single worksheet. On the other hand, Microsoft also allows the users to switch between different worksheets using the same tools as will be mentioned below.

  1. Manually find the cell and click on the worksheet.
  2. Use the ‘Go To’ tab which can be used to find the cell and worksheet with a reference.
  3. Lastly, Using the Name Box. Which is similar to how the ‘Go To’ option works on Microsoft Excel.

Manually Finding the Cell and Worksheet

This is the least recommended way of switching between cells and worksheets. Reason being that this will take too much time for anyone to manually locate a cell and worksheet, in a situation where there are more than 1 worksheets, and considering that each worksheet has thousands of data. You will not only find it hard to find the cells or worksheets, but there are many chances you will not even find the data you are looking for since there is SO much data to look through, thus more chances of error in finding.

Using the ‘Go To’ Option on Microsoft Excel

The ‘Go To’ option cannot be found on the main pages of Microsoft Excel but you will have to find it by following the steps as mentioned below.

  1. When you are on an Excel Sheet, you can see the option for Home on the top toolbar which is mostly open by default. If you are on another tab, click on the Home tab.
  2. On the right side of your screen, locate the option for ‘Find and Select’. Click on this which will show you a drop-down list of options to choose from.
  3. You will find ‘Go To’ tab here. Click on this tab, and a box will appear where you will add your cell or worksheet reference.
    Open an Excel Sheet. Home>Find & Select > Go to
    Go To Box with Reference space
    The cell reference you entered will be showing on your Excel sheet like this

Other ways to access Go To is through using the short keys. These can be pressed on the keyboard to open the ‘Go To’ option box. The space for reference is where you will add a cell name or the name of worksheet along with the cell name. The following are a few short keys that can be used to open the Go To option.

  1. F5 on the keyboard can be pressed to open the Go To option directly.
  2. Another short key is ‘Ctrl+G’, which will open the Go To option for you.

What to Write in the Reference Box of the Go To Tab

If you want to move to another cell, you simply have to write the alphabet for the cell and the number. Nothing else is required to move to another cell. Look at the following image to understand this better.

Writing reference for a cell

For moving to another worksheet, you have to write the worksheet number as well in the space for ‘reference’ in the Go To box. For this, there is a specific format that needs to be followed.

Writing reference for a sheet

Pressing OK will make you appear on the cell or the worksheet you were finding.

Opening the sheet or cell respectively

Short Keys for Switching between Worksheets

There are two main short keys which can be used to switch between worksheets on Excel.

  • Ctrl+PgUp to move to the previous worksheet.
  • Ctrl+PgDn to move to the next worksheet.

Using ‘Name Box’ to Move Between cells and Worksheets

Name Box appears on the left side of your excel sheet. This basically shows the name of the cell and the number of the cell you are currently at. To go to another cell or a worksheet from the same file, all you need to do is double-click on the place where the reference for the cell is written. For example, in the picture below, H4, is the reference for the cell.

Where H4 is written is the Name Box

Writing the number of the cell you want to go to and pressing the enter key will take you to the cell.

Changing the name box so that you can locate that cell

Similarly, you can write the reference for another sheet, by using the following format as shown in the image.

Cell located
Name Box for switching to another sheet

Habiba Rehman

Major love for reading, but writing is what keeps me going. Dream to publish my own novels someday.