How to move your OneNote 2016 Notebook to another OneDrive account

Microsoft OneNote, a hidden gem of the Office suite, functions like a digital library accessible worldwide via the cloud. Ideal for organizing notes for school, work, or personal use, this free application from Microsoft is a crucial organization tool. OneNote automatically saves notes to Microsoft’s OneDrive cloud service, providing every new user with 5GB of storage upon signup.

Now as we know that OneNote is an amazing application and used to take notes everywhere and its quite easy. Some people need to move their notes one account to another cloud account which is also called
“One OneDrive to another OneDrive account” and the problem is Microsoft doesn’t provide any options to direct migrate your notes one account to another account. If you think that you need to move your notes to another OneDrive account, you might have to perform it using these below methods:

In this article, we will migrate OneNote notes to another OneDrive account.

Before transferring your notes to a new notebook, make a backup on your local machine. Save your notes, and if you’re working in a team, inform them that the notebook will be moved to another account.

Method 1: Export Pages and Sections Using OneNote 2016 Application

  1. Open OneNote 2016 and sign in with your previous account.
  2. Open a notebook by selecting File > Open > Notebook.
  3. Once all your notebook sections and pages are loaded and synced.
  4. Select File, then Export, followed by Page, and lastly, OneNote 2010-2016 section *.one. Type a file name and save the section or page on your computer.
  5. After this process, we need to import the page/section into the new account.
  6. Click the account name in the top right corner, then select ‘Switch Account‘.
  7. The prompt will ask you to add a new account using an email address and password.
  8. After adding an account, close the active notebook by navigating to File > Info > Settings > Close.
  9. Create a new notebook by selecting File > New, then typing the notebook name.
  10. Navigate to File > Info > Open Backups, then select the page or section file from your local drive. You can then synchronize all pages or sections by going to File > Info > View Sync Status > Sync All, or by pressing Shift + F9.

Wait for the process to complete, then you’ve successfully moved your pages/sections from one account to another. Share the entire notebook with others via a OneDrive link.

Method 2: Export Entire Notebook using the OneNote 2016 application

If something is missed in method 1, you can easily move your entire notebook to the new account.

  1. Open OneNote 2016 and sign in with your previous account.
  2. Select and open a notebook from File>Open>Select Notebook. Ensure all notebook sections and pages are loaded and synced.
  3. Select File, then Export, then Notebook, then Onenote package *.onepkg. Save the file on your local machine by typing a file name.
  4. After this process, we need to import the page or section to the new account.
  5. Close all open OneNote notebooks and switch to a new account as shown in Method 1.
  6. Close the OneNote application and then open the folder where the *.onepkg was saved.
  7. Double-click the file to open it in OneNote and assign a name and save path. Once you’ve loaded the entire notebook, proceed to share it across all devices.
  8. Click ‘File‘, then ‘Share‘. Type the name, and move the notebook. Start syncing by going to ‘File‘, then ‘Info‘, then ‘View Sync Status‘, and finally click ‘Sync All‘. Alternatively, you can simply press Shift + F9.

Once your notebook has completely synced, the process of transferring it to a different OneDrive account is finished. You can access your notebook from any device and online. You also have the option to share it with others via a OneDrive link.

You can now delete old notebooks from your account. Simply remove the entire notebook from the web and share the new account link with your team to continue working.


Kevin Arrows

Kevin Arrows is a highly experienced and knowledgeable technology specialist with over a decade of industry experience. He holds a Microsoft Certified Technology Specialist (MCTS) certification and has a deep passion for staying up-to-date on the latest tech developments. Kevin has written extensively on a wide range of tech-related topics, showcasing his expertise and knowledge in areas such as software development, cybersecurity, and cloud computing. His contributions to the tech field have been widely recognized and respected by his peers, and he is highly regarded for his ability to explain complex technical concepts in a clear and concise manner.