How to Add Email Account to Microsoft Outlook?

If you have multiple email accounts, adding them to Microsoft Outlook can be a great way to manage your emails in one place if Outlook is your go-to email application. This streamlines your workflow and saves you the hassle of switching between different email platforms. In this article, we will guide you through various methods to include Gmail, Yahoo, and Hotmail email accounts in Outlook.

There are a few primary ways to add an email account to Microsoft Outlook, as explained below:

Method 1: Automatic Configuration

The simplest and most common approach to adding an email account to Outlook is through automatic configuration. Provide your email address and password, and Outlook will handle the rest. Ensure you have all the necessary details before adding your email accounts to Microsoft Outlook.

How to Add Yahoo Account to Microsoft Outlook

1. To use your Yahoo account with non-Yahoo apps and devices, you must enable specific settings.
   Login to your Yahoo account.
   Click on your profile picture and select Account Info.

   

   Next, visit the Security section and turn on the Allow apps option for less secure sign-in.

2. Create an app password:
   For those using two-step verification and third-party applications to access Yahoo email, generate a unique password for these applications to ensure your security.
   Select Generate app password in the Security section.
   Under “Enter your app’s name,” enter Outlook Desktop and click the Generate button.
   Copy the generated password for Outlook and click Done.

   

3. Open Microsoft Outlook on your computer.
4. Click on the File tab in the top-left corner of Outlook.
5. Select Add Account within the Info section.
6. Enter your Yahoo email address and click Connect.

   

7. Enter the password you obtained earlier for your Yahoo account and select Connect.
8. If required, verify your Yahoo account by following the prompts for a code sent to your email or phone.
9. Then, if asked, give your consent for Outlook to access your Yahoo account details.
10. Outlook should now automatically complete the Yahoo account setup, allowing you to access your calendar, contacts, and emails within the application.

Add Gmail Account to Microsoft Outlook

1. Log into your Gmail account.
2. Click on the gear icon then choose Settings.
3. Proceed to See all settings.
4. Go to the Forwarding and POP/IMAP section.

   

5. Make sure the IMAP option is active.
6. Open Microsoft Outlook on your computer.
7. Select the File tab within Outlook.
8. Click on Add Account.
9. Enter your Gmail address and click Connect.
10. Next, type your Gmail password and hit Connect or Next.
11. Outlook will attempt to set up your Gmail account using the credentials provided.
12. You’ll then possibly be directed to a Gmail sign-in page. Re-enter your details.
13. Follow the on-screen steps to allow Outlook to access your Gmail account.
14. Once Outlook confirms the successful setup of your Gmail account, click Finish.

How to Add Hotmail Account to Microsoft Outlook

1. Start Outlook on your computer.
2. Click on the File option, then select Add Account.
3. Enter your Hotmail or Outlook.com email address and select Connect.
4. Input your Hotmail password and click Connect.

   

5. You may need to verify your identity with a security code sent to your registered email or phone, depending on Hotmail’s settings.
6. Follow the prompts to grant Outlook permission to access your Hotmail information if necessary.
7. Having completed these steps, Outlook will handle the rest, giving you access to your Hotmail data within the program.

Method 2: Manual Configuration

To set up an email client like Outlook manually, you’ll bypass the automatic wizard and input details such as server addresses, ports, encryption methods, and authentication settings. Here’s how to do it:

Manually Add a Yahoo Account to Outlook

1. Open Microsoft Outlook on your PC.
2. Click on the File tab located in the upper left of the Outlook window.
3. Select Add Account from the Account Info section.
4. Choose Manual setup or additional server types and click Next.
5. Pick either POP or IMAP and proceed with Next.

   

6. In the Account Settings:
   Enter your name and complete Yahoo email address.
   Select either IMAP or POP3 (IMAP is preferred for synced access).
   For incoming emails, use pop.mail.yahoo.com (for POP3) or imap.mail.yahoo.com (for IMAP).
   For outgoing mail, the SMTP server is smtp.mail.yahoo.com.
   Use your Yahoo email for the username and the password for your Yahoo account.
7. Select More Settings.
   In the Outgoing Server tab, check the “My outgoing server (SMTP) requires authentication” option.
8. Next, go to the Advanced tab and enter these port numbers:
   For SMTP use port 587 and SSL encryption, for IMAP input port 993, and for POP3 use 995.
9. Choose SSL/TLS encryption for both incoming and outgoing servers, based on your security preferences.
10. Test the Account Settings to ensure correctness. If successful, click Close.
11. Click Finish to complete the setup process.

How to Manually Add a Gmail Account to Outlook

1. Open your Gmail account and click the settings icon to access the Settings page.
2. Tab the Forwarding and POP/IMAP tab and make sure IMAP is activated, then hit Save Changes.
3. In Outlook, head to the File tab.
4. Click on Add Account above the Account Settings button.
5. Select manual setup or additional server types.
6. On the Choose Service page, pick either POP or IMAP.
7. Fill in your user and host server information.
   Account type: IMAP
   Incoming mail server: imap.gmail.com
   Outgoing mail server (SMTP): smtp.gmail.com
   Enter your logon information here.
8. Select More Settings, then the Outgoing Server tab.
9. Check the box that signifies “My outgoing server (SMTP) requires authentication” should be applied for inbound mail server as well.
10. Then visit the Advanced tab and confirm:
    Incoming server (IMAP): 993 or 143
    Encrypted connection for incoming server: SSL
    Outgoing server (SMTP): 465 or 587
    Encrypted connection for outgoing server: TLS or set it to Auto
11. Upon completion, select OK.
12. Hit the Next button. If all details are correctly inputted, both test tasks will pass. Then, close the window and click Next again.
13. Upon receiving the “you’re all set!” notice, choose Finish.

Manually Add a Hotmail Account to Outlook

1. In Outlook, select the File option.
2. Go to Add Account and provide your email information.
3. Opt for Advanced Options and check the option for manual setup.

   

4. Hit Connect and select your account type.
5. Most settings will already appear under the Account Settings section.
6. After entering the incoming and outgoing server details, choose Next.
7. Enter your password and select Connect.

Method 3: Through Account Settings

Account settings in Microsoft Outlook allow users to add, remove, or manage email accounts and modify Outlook-related settings. Here’s how to add an email account using account settings:

1. Open Outlook and select the File tab.
2. Go to Account Settings, then select it once more.
3. In the email tab, select New to add a new email account.

   

4. Choose between automatic or manual setup and enter the necessary details to proceed.

Method 4: Using Control Panel Mail Setup

You can use Mail Setup in the Windows Control Panel to manage Outlook email accounts. This includes adding or removing accounts and changing email profiles linked to Outlook. Follow these steps:

1. Navigate to the Control Panel on your computer.
2. Look for and open Mail (sometimes labeled as “Mail (32-bit)“).
3. Click Email Accounts or New to add a new email account.

   

4. Follow the prompts to input your email information, either manually or by opting for automatic detection.