How To's

Outlook Will Not Respond To Signature

Outlook Will Not Respond To Signature
This usually happens if Outlook is corrupt – it will not respond to the signature button. In this guide, we show you the step by step work around to get signature workings by creating an htm signature and placing it in the Outlook Signature File. 

Locate the Outlook Signature Folder. The default locations for the signature folder are:

Windows XP
C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures

Windows Vista, Windows 7 and Windows 8
C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

OR Access The Signatures Folder From Outlook

Another way to quickly access this folder from within Outlook is to hold the CTRL button on your keyboard when clicking the Signatures… button in Options;

  • Outlook 2007 and previous
    Tools-> Options…-> tab Mail Format-> button Signatures
  • Outlook 2010 and Outlook 2013
    File-> Options-> Mail-> button Signatures…

Once you have found the signature folder, keep it open.

Create An HTM Signature For Outlook

1. To create the htm signature, go to http://ckeditor.com/demo#full and clear the default text in the editor window.

2. Then, create your signature. CKEditor is a word like editor, so use the rich text bar at the top to edit/modify and stylize your signature.

3. Then click the Source Tab, and copy the source.
outlook 2007 signature

4. Go to the Signature Folder and right click in an empty space, and select “New Text Document”

ctrl+click

newtextdoc

5. Open the Text Document and paste the signature source.

source-text-doc

6. Click File -> Save As and set the File Name, what ever the file name is will be the name of your signature. At the end of the file name, add .htm so the file can be saved as an .htm file.

sigsavehtm

7. Choose “All Files” from “Save As Type” and click Save.

8. This signature is now saved.

9. Close and Re-Open Outlook, and now when you click the Signature button, you will be able to choose the signature.

signature

Kevin Arrows


Hi! I'm Kevin. Thank you for reading the article above. I am a certified CCNP/MCTS (Microsoft Certified Technology Specialist) with over 10 years of experience having worked mainly in the NOCs.

Expert Tip

Outlook Will Not Respond To Signature

If the issue is with your Computer or a Laptop you should try using Restoro which can scan the repositories and replace corrupt and missing files. This works in most cases, where the issue is originated due to a system corruption. You can download Restoro by clicking the Download button below.

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