Outlook Will Not Respond To Signature

This usually happens if Outlook is corrupt – it will not respond to the signature button. In this guide, we will show you the step-by-step workaround to get the signature working by creating an HTML signature and placing it in the Outlook Signature File.

Locate the Outlook Signature folder. The default locations for the signature folder are as follows:

Windows XP
C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures

Locate the Outlook Signature folder. The default locations for the signature folder are as follows: 

Windows Vista, Windows 7, and Windows 8. 8.C:\Users\%username%\AppData\Roaming\Microsoft\Signatures

Or access the signatures folder from Outlook.

Another way to quickly access this folder from within Outlook is by holding the CTRL button on your keyboard while clicking the Signatures button in Options.

  • Outlook 2007 and earlier versions.
    Go to Tools -> Options -> Mail Format tab -> Click on the Signatures button.
  • Outlook 2010 and Outlook 2013
    File-> Options-> Mail-> button Signatures…

Once you have found the signature folder, keep it open.

Create An HTM Signature For Outlook

  1. To create the HTML signature, go to https://ckeditor.com/#full and clear the default text in the editor window.

2. Next, create your signature. CKEditor is a word-like editor, so use the rich text bar at the top to edit, modify, and stylize your signature.

3. Then click the Source Tab, and copy the source.
outlook 2007 signature

Go to the Signature Folder, right-click in an empty space, and select “New Text Document.



5. Open the text document and paste the signature source.


6. Click File -> Save As, and set the File Name. Whatever the file name is will be the name of your signature. At the end of the file name, add .htm so the file can be saved as an .htm file.


7. Choose “All Files” from the “Save As Type” menu and click “Save.

8. This signature is now saved.

9. Close and re-open Outlook; now, when you click the Signature button, you will be able to choose the signature.



Kevin Arrows

Kevin Arrows is a highly experienced and knowledgeable technology specialist with over a decade of industry experience. He holds a Microsoft Certified Technology Specialist (MCTS) certification and has a deep passion for staying up-to-date on the latest tech developments. Kevin has written extensively on a wide range of tech-related topics, showcasing his expertise and knowledge in areas such as software development, cybersecurity, and cloud computing. His contributions to the tech field have been widely recognized and respected by his peers, and he is highly regarded for his ability to explain complex technical concepts in a clear and concise manner.