This usually happens if Outlook is corrupt – it will not respond to the signature button. In this guide, we will show you the step-by-step workaround to get the signature working by creating an HTML signature and placing it in the Outlook Signature File.
Locate the Outlook Signature folder. The default locations for the signature folder are as follows:
Windows XP
C:\Documents and Settings\%username%\Application Data\Microsoft\Signatures
Locate the Outlook Signature folder. The default locations for the signature folder are as follows:
Windows Vista, Windows 7, and Windows 8. 8.C:\Users\%username%\AppData\Roaming\Microsoft\Signatures
Or access the signatures folder from Outlook.
Another way to quickly access this folder from within Outlook is by holding the CTRL button on your keyboard while clicking the Signatures button in Options.
- Outlook 2007 and earlier versions.
Go to Tools -> Options -> Mail Format tab -> Click on the Signatures button. - Outlook 2010 and Outlook 2013
File-> Options-> Mail-> button Signatures…
Once you have found the signature folder, keep it open.
Create An HTM Signature For Outlook
- To create the HTML signature, go to https://ckeditor.com/#full and clear the default text in the editor window.
2. Next, create your signature. CKEditor is a word-like editor, so use the rich text bar at the top to edit, modify, and stylize your signature.
3. Then click the Source Tab, and copy the source.
Go to the Signature Folder, right-click in an empty space, and select “New Text Document.
5. Open the text document and paste the signature source.
6. Click File -> Save As, and set the File Name. Whatever the file name is will be the name of your signature. At the end of the file name, add .htm so the file can be saved as an .htm file.
7. Choose “All Files” from the “Save As Type” menu and click “Save.
8. This signature is now saved.
9. Close and re-open Outlook; now, when you click the Signature button, you will be able to choose the signature.
