Microsoft 365 Office Productivity Suite Gets Several New Features In Addition To Security Focused Improvements

Microsoft announced several important features for its cloud-based productivity suite, the Microsoft 365. The company’s all-in-one suite that’s a worthy subscription-based alternative to standalone MS Office will now not only boost privacy and security while maintaining a high level of collaborative synergy, it will also help in creating content that has a lot more punch.

Microsoft has been infusing several features into its cloud-based and subscription-driven office productivity suite. Quite recently, the company announced additional slabs of paid storage in addition to the seemingly ample 1TB of virtual online storage. Moreover, the company offered a new secure vault to store sensitive files online. Maintaining the pace, Microsoft has added several more features to Microsoft 365. Interestingly, similar to the name, features are divided equally into the various segments like security, productivity, privacy, and collaboration.

Microsoft 365 Gets Feature Focused On Data And Information Management

The Resource tab found in the Cloud App Security portal is now filled with apps and services running on the users’ IaaS and PaaS subscriptions. Interestingly, the visibility of the services does not depend on the platform. In other words, users will see apps and services which are running in Microsoft Azure, Amazon Web Services or Google Cloud Platform. Needless to add, this significantly boosts visibility, discovery, and efficiency. Users now have significantly boosted visibility into apps and services, including the platforms users are accessing, their transactions, IP addresses and the amount of traffic that is transmitted.

Additionally, admins can now better manage access to corporate resources. Microsoft 365 Business customers can enable and manage conditional access policies through Azure AD. These policies were earlier meant for SMB subscribers, but now they are available to all. These policies and set of rules can be easily altered and tweaked to control, limit or allow access to corporate resources.  Microsoft 365 subscribers now get wider availability of Identity Secure Score. Admins can use the feature to spot and discover opportunities to improve the security of their organization’s identities. Security administrators will get smart recommendations that scrutinize guidelines and workflows.

Organizations that require digital information barriers can now limit the disclosure and availability of information by restricting communications between groups of users in teams. The information barriers are very useful to organizations that need ethically erected virtual barriers and have to follow other industry standards and regulations pertaining to information control. Admins regularly setup such restrictions in information availability, and hence the new feature simplifies the process.

In an effort to help organizations comply with EU data residency requirements, Yammer now offers local data residence. Needless to add, any Microsoft 365 customer associated with an owner in the EU will have access to this feature. Microsoft plans to allow Yammer content to be displayed in eDiscovery searches. This step will significantly boost advanced security features and compliance with Yammer groups connected to Office 365 groups.

Microsoft has reduced the minimum seat requirement for multi-geo features in Office 365 from 2,500 to 500 seats. Organizations that want to meet their regional, industry or organization-specific residency data requirements, will now have access to multi-Geo capabilities.

Microsoft Boosts File Discovery And Sharing In Latest Update:

Microsoft Office desktop apps now support Recommended Documents. This is essentially a curated collection of documents that will help users quickly find files and continue working without interruptions involved in hunting for files. The company has also confirmed users will also get ‘Version History’ to Office for the Web. This might seem simplistic in nature, but version history and changes can now be reversed. Version History is now rolling out to Office for the Web starting with MS Powerpoint.

Taking the concept of collaboration even further, users can now share their most recently used files in Outlook for iOS. This should create a holistic file-consistent experience in Office 365 apps and services, recently used files from SharePoint and iCloud, and local files on users’ iOS device. Sharing is now permitted from OneDrive for Business, OneDrive, Google Drive, Box, and Dropbox cloud storage. Instead of sharing a file, users can also share a link within the MS Office ecosystem. The relevant permissions to access the files will be smartly readjusted according to company policy.

Quite recently we reported how MS PowerPoint for the Web will be getting powerful AI-driven features that will help improve the quality and delivery of presentations. It is important to note that most of these features are restricted to the virtual, cloud-based version of MS Office, which is Office 365.


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